Surprise, Arizona · Proposal coordination for teams that already bid
You found the RFP. Then the scramble ate the week.
Seneca Safety Partners runs proposal coordination as a monthly retainer: parse → compliance matrix → draft assembly from your past performance — AI-assisted, then Joey Chaires reviews before anything goes to your submitter.
Proposal / RFP Coordinator
~$3k
Starting around $3,000/mo — final price locked on a paper SOW.
Ask about a design-partner seatWhat you get
Defined
SLA clocks
Intake ACK, first parse + matrix, draft assembly, Joey QA, one in-scope revision round — clocks in America/Phoenix business days on the SOW.
What you don’t get
Hard
boundaries
No win guarantees. No PE, legal, or safety practice stamps. We do not sign or submit as the offeror. Technical approach, pricing, and submission stay with you.
Clear
Six things that stall a pack.
Proposal / RFP Coordinator
Monthly retainer · design partners first
Starting around $3,000/mo — final price locked on a paper SOW.
Intake of your RFP/RFQ packages. AI-assisted parse and compliance matrix. Draft section assembly from your resumes and past performance. Joey Chaires review before release. You submit and sign.
Ask about a design-partner seatWhat you get
Defined SLA clocks
Intake ACK through Joey QA.
Intake ACK, first parse + matrix, draft assembly, Joey QA, one in-scope revision round — clocks in America/Phoenix business days on the SOW.
Ask about a design-partner seatWho this is for
AEC, engineering, and EHS-adjacent firms that already write proposals and RFQs — proposal managers, marketing/pursuit leads, and principals who need backup on parse, matrix, and draft assembly without hiring a full junior proposal seat.
Six things that stall a pack
Coordination with a clock — not a chatbot demo.
Firms already chase bids. What burns junior time is turning PDFs into matrices, boilerplate, and attachment checklists. Seneca sells that coordination outcome with disclosure and a named human reviewer.